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Library Services & Policies: Circulation Policies

Community Lending

Alumni

Documented alumni (graduates of the college) who live within a 60 mile radius of Annapolis may be granted library borrowing privileges without a membership fee. Upon presentation of identification and completion of the alumni borrower agreement (available at the circulation desk), qualifying individuals will be issued a card that must be presented each time books are checked out.

Lending: Up to five books and lectures may be borrowed concurrently, for a loan period of 30 days; up to five audio materials can be checked out for 2 weeks; and up to five video materials can be checked out for one week. Interlibrary loan services are not available for alumni borrowers.

Renewals: Alumni wishing to renew materials can either bring items to the Library for renewal or renew materials online through the Library’s catalog. Items can be renewed once online. The Library does not accept renewals by phone or email.

Recalls: Books requested by another patron must be returned within one week of notification. Notices will be sent through the mail, so please be sure your address is current with the library. Alumni cannot request items from other patrons.

Lost Fees: The library does not charge overdue fees for books but does charge a $1/day for audio visual materials up to a maximum of $10. If an item becomes more than three weeks overdue, it will be considered lost and replacement charges will apply. If patrons find library materials that were lost and return the materials to the library, we will gladly refund the replacement cost, minus the $10 processing fee for materials returned within 90 days. Failure to return materials in a timely fashion may result in borrowing privileges being withdrawn.

For more information on any of these policies, please contact the Associate Library Director by phone at 410-295-6927 or e-mail at cara.sabolcik@sjc.edu.

Town Borrowers

Adults who live within a 60 mile radius of Annapolis may be granted permission to borrow books. There is no charge for students enrolled in St. John's continuing education programs during the semester in which they are enrolled. All other Town Borrowers are charged $45 per year or $15 per any four-month period. Upon presentation of identification and completion of the town borrower agreement (available at the circulation desk), qualifying individuals will be issued a card that must be presented each time books are checked out.

Lending: Up to five books may be borrowed concurrently, for a loan period of one month. Non-book materials (audiotapes, videotapes, etc.) are not available for loan. Interlibrary loan services are not available for community lending.

Renewals: Town Borrowers wishing to renew books can either bring books to the Library for renewal or renew materials online through the Library’s catalog. Books can be renewed once online. Items needed longer need to be brought to the Library to extend the loan period. The Library does not accept renewals by phone or email.

Recalls: Books requested by another patron must be returned within one week of notification. Notices will be sent through the mail, so please be sure your address is current with the library. Town Borrowers cannot request items from other patrons.

Lost fees: The library does not charge overdue fees for books. If an item becomes more than three weeks overdue, it will be considered lost and replacement charges will apply. If patrons find library materials that were lost and return the materials to the library, we will gladly refund the replacement cost, minus the $10 processing fee for materials returned within 90 days. Failure to return materials in a timely fashion may result in borrowing privileges being withdrawn.

For more information on any of these policies, please contact the Associate Library Director by phone at 410-295-6927 or e-mail at cara.sabolcik@sjc.edu.

US Naval Academy Faculty

Pursuant to the reciprocal borrowing agreement between the Greenfield and Nimitz libraries, faculty from both institutions may be granted borrowing privileges in each library. Faculty wishing to register for this privilege should see the library director of their respective institutions. The borrowing policies of this agreement will be explained upon registration.

Circulation Policies

Borrower Cards 

Please visit the library’s circulation desk to sign up for a library card. Library cards must be presented each time a patron borrows from the library. Patrons are responsible for all materials checked out on their library card.

Loan Periods

Books and Print Lectures: Current students may borrow up to 100 books and print lectures.  Faculty and staff of St. John's College may borrow an unlimited amount of books and print lectures from the library’s circulating collections. These materials may be borrowed for 120 days. These items may be renewed in person or online via the My Account feature on the library’s catalog. There is a limit of one online renewal per item. (Alumni borrowers can checkout up to 5 books and lectures concurrently for a period of 30 days.)

Periodicals: Current students, faculty, and staff may borrow up to five periodicals at one time. Periodicals may be borrowed for a period of two weeks. These items may be renewed in person or online via the My Account feature on the library’s catalog. There is a limit of one online renewal per item.

Audiotapes and CDs: Current students, faculty, staff, and alumni may borrow up to five audio materials at a time. Audio materials may be borrowed for a period of two weeks. These items may be renewed in person or online via the My Account feature on the library’s catalog. There is a limit of one online renewal per item.

DVDs and Videotapes: Current students, faculty, staff, and alumni of St. John's College may borrow up to five video materials at a time. Video materials may be borrowed for a period of one week. These items may be renewed in person or online via the My Account feature on the library’s catalog. There is a limit of one online renewal per item.

Faculty Files, Prize Essays, Reserves, Vertical Files: Current students, faculty, and staff may borrow up to five items at a time. These items may be borrowed for a period of five hours for in-library use only.

Recalls

Current students, faculty and staff may make requests for materials that are currently checked out, with the exception of program titles and books used for laboratory and tutorial classes. Recall requests can be made by searching for the desired item in the online catalog, clicking on the title, then clicking on the "request copy" link to the right of the item's due date. Patrons then enter the number on their library card, enter any comments, and click on the "request" button to submit their recall request. The current borrower will then be notified that the item is recalled and will have seven days to return the material. Overdue fines for recalled items are $1/day to a maximum of $10 per item. Once a recalled item is returned, the requesting patron will receive notification that the item is available for check-out at the library’s Circulation desk.

Overdue Charges: The library does not charge overdue fines for books or print lectures unless they have been recalled. Periodicals, audiotapes, videotapes, and all items recalled by other patrons not returned by the closing time on the given due date are charged $1/day to a maximum of $10 per item. The borrower will receive several overdue notices and if the material is not returned within three weeks of its due date, it will be considered lost (see below).

Lost Charges: Library materials are loaned to library users in trust that they will be returned promptly and in good condition. The library charges a flat rate for each category of material, plus a processing fee for the work involved in locating, ordering, and cataloging the replacements. The charges for each category are as follows:

  • Regular books - $50
  • (Bound) Periodicals - $50
  • Unbound Periodicals- $10
  • Lecture - $10
  • Audiotape and CD - $30
  • DVD and VHS - $30
  • Faculty File, Prize Essay, and Reserves - $50
  • Vertical File - $10
  • Unusually expensive items will be individually assessed.

Library materials always remain the property of the college and must be returned whenever possible, no matter how much time has elapsed. If patrons find library materials that were lost and return the materials to the library, we will gladly refund the replacement cost, minus the $10 processing fee for materials returned within 90 days.

For more information or clarification about these policies, please contact the Associate Library Director by phone at 410-295-6927 or e-mail at cara.sabolcik@sjc.edu.